Travel & Accomodations


Hotel

Hotel Reservations Procedure
ASHRM has selected Visit Indy as the “official” housing bureau for this year’s conference.  Discounted group rates are being offered at the ASHRM conference hotels only to conference attendees who reserve rooms on or before September 23, 2015.
To qualify for these group rates, hotel reservations can be made through the ASHRM housing link (online only) after registering for the conference. Through this website you may book, modify or cancel your hotel reservations at any time and receive updated information about the event or housing. Details will be included with your conference registration confirmation. Requested room types are based upon availability at check-in and not a guarantee.

Hotel Information
ASHRM has selected a great assortment of hotels for the conference, all full service, and connected to the Indiana Convention Center where the conference functions will take place.  The hotels are all located across the street from the convention center and are connected via the network of pedestrian skywalks throughout downtown Indianapolis.  Enjoy close proximity to several downtown Indy attractions and an abundance of shopping and dining.  Book rooms early to ensure you have a room at our three host hotels.

Confirmations
The hotel where you have made your reservation will send you a confirmation.  Please review it carefully for accuracy and keep a copy for your records.

Room Rates/Taxes
To take advantage of the special ASHRM Annual Conference rates, be sure to book your reservation on or before September 23, 2015. After September 23, the ASHRM room blocks will be released. Reservation requests will be honored based on availability and at the hotels’ prevailing rates.  All rates are per room night, are based on Single or Double occupancy, and are subject to a 17 percent tax which is not included in the hotel rate and will be applied at check out (subject to change at any time.). Please note: The Westin will charge an additional fee of $20 per person for triple and quadruple occupancy. Please make the hotels aware of any special needs you may have and they will assign specific room types and any other requests at check-in, based on availability.

Deposits
Please have your credit card information on hand upon booking your reservation.  Each hotel requires a credit card to guarantee the reservation. 

Changes/Cancellations/Refunds
Cancellation policies and listed on signed Room Rate Guarantee forms:

  • Indianapolis Marriott:  Cancel prior to 24 hours from arrival date to avoid one nights’ room and tax fee.
  • JW Marriott:  Cancel prior to 6PM EST, day  (24 hours) prior to arrival to avoid one nights’ room and tax fee.  Hotel also charges an early departure fee of $75, if guest departs sooner that reserved departure date. 
  • Westin:  Cancel prior to 6 PM EST, day (24 hours) prior to arrival to avoid one nights’ room and tax fee.  Hotel also charges an early departure fee of $75, if guest departs sooner than reserved departure date. 

Air Travel

Indianapolis International Airport is approximately 25 minutes from the Indiana Convention Center and hotels. 
Air travel information

Airline Discounts

ASHRM is offering special meeting discounts for all attendees of the 2015 Annual Conference. Simply call (or have your travel agent call) one of our preferred airlines directly to receive these special fares.

For Delta Airlines reservations and ticketing please call Delta Meeting Network reservations at 1-800-328-1111, Monday through Friday, 7:00 AM – 7:30 PM Central Time. Refer to Meeting Code NMK5Z. You may also go to www.delta.com and input the Meeting Code into the Meeting Event code box to obtain the discounted fare and avoid any service fees.

United Airlines offers discounts off published fares of 2% - 10% based on the booking class of service. Call your travel professional or United at 800-426-1122 for reservations. Refer to Z Code ZTDP and Agreement Code: 367575. Or, save an additional 3% off by booking your own reservations at www.united.com. Choose your flight times and access your meeting discounts by inserting ZTDP 367575 in the Offer Code box.

Car rental discounts: Special meeting rates negotiated with Hertz are available by calling 1-800-654-2240 from within the U.S., or 405-749-4434 from outside the United States, and giving the reservationist the meeting number CV#03AB0011.

Ground Transportation

TAXIS
Taxis are readily available at the airport, Indiana Convention Center, Circle Centre mall, and major hotels. A typical fare from airport to downtown is $35, and select taxi companies offer a $5 flat rate fare for trips within downtown.

Airport Shuttle
GO EXPRESS TRAVEL
AIRPORT SHUTTLE
This express, nonstop bus service runs airport to downtown every 30 minutes from 8 am-11 pm for $10 one way. Passengers board the shuttle at Zone 7 of the airport’s Ground Transportation Center. Cash payments not accepted, credit cards only.
goexpresstravel.com/indy_express

Car Rental
Rental Cars are available at the Indianapolis International Airport from the Ground Transportation Center or downtown Indianapolis, within walking distance to the Indiana Convention Center.

Parking
JW Marriott
Self-parking: $37 per day
Valet: $42 per day

Hourly valet parking rates:
0 to 3 hours: $25
3 to 6 hours: $30
6 to 24 hours: $42

Marriott
Self-parking: $37 per day
Valet: $42 per day

Westin
Self-parking: $30 per 24 hours (no in/out privileges)
Valet: $36 – per 24 hours and $29 day rate (7:00 AM – 5:00 PM)

Map for parking in downtown Indianapolis.