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NEW: HOTEL RESERVATIONS PROCEDURE

To ensure availability, ASHRM is offering discounted room block rates at the hotels listed below to registered conference attendees only May 19-Sept. 8.

 

To qualify for these discounted rates, hotel reservations must be made through the ASHRM Travel Desk after registering for the conference. Details will be included with your conference registration confirmation.

 

Attendees also can make their own housing arrangements at any time. After Sept. 8, ASHRM room block rates and availability may vary.

 

Sheraton Boston Hotel
39 Dalton St.

$285 single/double

 

Boston Marriott Copley Place

110 Huntington Ave.

$280 single/double

 

Hilton Boston Back Bay

40 Dalton St.

$271 single/double

 

Westin Copley Place Boston

10 Huntington Ave.

$306 single/double

 

Rates are per room and subject to a 12.45 percent occupancy tax (subject to change).

 

Hotels assign specific room types upon check-in, based on availability. If the group rate is not available, you will be confirmed for the nearest available rate. Special requests cannot be guaranteed; however, hotels do their best to honor them.

 

ACKNOWLEDGMENT

 

Online room reservations will be acknowledged by e-mail within 72 hours of being processed. Review all information immediately for accuracy. If acknowledgment is not received, contact the ASHRM Travel Desk at ashrm@ttgonline.com.

 

With questions, call the ASHRM Travel Desk at (866) 825-6085, 7 a.m.-6 p.m. CT Monday-Friday, or e-mail ashrm@ttgonline.com.

 

ROOM GUARANTEES

 

Credit card: Make reservations with a credit card that is valid at least through October 2008. Requests received without a valid guarantee will be returned and not be processed. Credit cards are not charged at the time of reservation. Credit cards will be charged for no-show reservations.

 

Check: If you are guaranteeing your reservation by check, it must be received with a reservation form no later than Sept. 1, 2008. Credit card information is required at time of booking to hold the reservation for all deposits paid by check until the check is received. Request a reservation form from ashrm@ttgonline.com.

 

ROOM CANCELLATIONS

 

Cancellations can be made with the ASHRM Travel Desk before Sept. 8 by e-mail, fax or phone. After Sept. 8, all cancellations must be received by the hotel before 72 hours prior to arrival to avoid a penalty. Credit cards will be charged one night’s hotel stay if cancellations are not received before that time.

 

ROOM CHANGES

 

Before or on Sept. 8, changes can be made via the ASHRM Travel Desk online reservations page, by e-mailing ashrm@ttgonline.com   or contacting the ASHRM Travel Desk at (866) 825-6085, 7 a.m.-6 p.m. CT Monday-Friday, or by fax at (312) 329-9513.

 

AIRFARE & CAR RENTAL OFFERS

 

United Airlines offers meeting discounts for attendees of the ASHRM Annual Conference & Exhibition. Call (800) 521-4041 and refer to Meeting ID Number 500 CJ to receive a 2-10 percent discount off applicable fares. Purchase your ticket at least 30 days prior to travel for an additional 5 percent discount on most booking classes. This special offer applies to travel on domestic segments of all United Airlines, United Express, Ted and code share flights operated by US Airways, US Airways Express and Air Canada.

 

Special meeting rates with Hertz are available by calling (800) 654-2240 from within the United States or (405) 749-4434 from outside. Use meeting number CV# 03AB0004.